Academic year pricing
Applies to new department, faculty or campus agreements of 20 seats or more. Mention this offer when you contact us, on or before 15 December 2026.
LaTeX editing, literature search, citations, figures and reviewer feedback in one place, behind your institutional login and on one invoice. Departments move across from Overleaf in an afternoon.
Sign in with your institution
No new account, no new password.
eduGAIN · UK Access Management Federation · SAML 2.0 · Shibboleth
Researchers at these institutions write in Bibby today
§1
Department plans are $16 per seat per month, Faculty $15, and Campus $14, before volume discount. Past 500 seats most universities move to a flat site licence instead of counting heads.
10 to 49 seats
One lab, one group, or a single department that wants everyone on the same editor and the same template set.
$16 per seat, per month, before volume discount
50 to 499 seats
Several departments or a whole school. Adds institutional login so people sign in with the credentials they already have.
$15 per seat, per month, before volume discount
500+ seats, or unlimited
Every student, postgraduate and member of staff. Priced as a site licence rather than per head once you pass 500 seats.
$14 per seat, per month, before volume discount
Discounts apply automatically against list price on annual agreements. The academic year offer above stacks on top.
Looking for individual or student pricing instead? Buy a personal plan online, no contract needed.
| Seats | Discount | Department | Faculty | Campus |
|---|---|---|---|---|
| 10 to 24 | list price | $16 | $15 | $14 |
| 25 to 99 | 15% off | $13.60 | $12.75 | $11.90 |
| 100 to 499 | 25% off | $12 | $11.25 | $10.50 |
| 500 or more | 35% off | $10.40 | $9.75 | $9.10 |
§2
Where Bibby and Overleaf differ on the things procurement actually asks about.
| Capability | Bibby | Overleaf |
|---|---|---|
LaTeX error detection accuracy LaTeXBench-500, same documents and scoring | 91.4% | 61.2% |
AI writing, citation and review built in Not an add-on tier | Included | Premium tier only |
Citation search across indexes arXiv, PubMed, Crossref, OpenAlex, Semantic Scholar, USPTO | 200M+ records | Not offered |
Publication figures without BioRender Generate, restyle, insert into LaTeX | Included | Not offered |
AI reviewer feedback before submission Venue-style scores, issues and rebuttal outline | Included | Not offered |
SAML single sign-on eduGAIN and UK Access Management Federation | Included | Included |
Real-time collaboration and track changes Unlimited collaborators per project | Included | Included |
Import existing projects Upload the Overleaf ZIP, keep .tex, .bib, figures and styles | Supported | n/a |
Error detection figures are from LaTeXBench-500, run on identical documents with identical scoring. Overleaf feature rows reflect their published plan documentation at the time of writing. Full comparison.
§3
Every item below is included on institutional plans. Nothing here is a separate licence or a credit top-up.
Browse the full feature list or the 500+ venue templates.
§4
The questions research IT, the DPO and the library ask, answered before you have to ask them.
Independently audited controls covering access, change management and monitoring. Report available under NDA during procurement.
Hosting and subprocessors run on ISO 27001 certified infrastructure. The full subprocessor list is published in the Trust Center.
Unpublished work is not used for training, by us or by any subprocessor. AI calls run under zero-retention, no-training terms.
Shibboleth and SAML 2.0 through eduGAIN and the UK Access Management Federation, so people sign in with institutional credentials.
Data processing agreement, named subprocessors, documented retention, and deletion on request. EU and UK data residency available.
AES-256 at rest and in transit. Keys are scoped per account and staff cannot read project contents in normal operation.
§5
Most institutions get from a scoping call to a live pilot inside three weeks. Procurement is usually the long pole, not the technology.
Thirty minutes on who needs it, how many seats, and which systems you need it to sit behind.
A department or a postgraduate cohort runs on Bibby for four weeks. You get usage data at the end of it.
Security questionnaire, DPA, accessibility statement, subprocessor list and a quotation on your paper.
We register against your identity provider through eduGAIN or the UK federation and test with real accounts.
Library guide, onboarding webinar and a migration session for people bringing Overleaf projects across.
§6
Researchers from more than 500 institutions across 50 countries write in Bibby. Listed below are the ones we are able to name publicly.
36 listed
Listing an institution means researchers there have accounts with us. It does not imply an institutional subscription or an endorsement. Named partners link to their own page. Browse all university partner pages. If you are at one of these and want a departmental licence, book a call.
§7
If something is missing here, ask us and we will add it.
Department licences are $16 per seat per month, Faculty $15, and Campus $14, before volume discounts. Agreements of 25 seats or more take 15% off that price, 100 or more take 25%, and 500 or more take 35%. Past 500 seats most institutions move to a flat site licence instead of per-seat pricing.
Yes. Download a project from Overleaf as a ZIP of its source files and upload it to Bibby. Your .tex files, bibliographies, figures and custom style files come with you. Occasionally a custom .sty path or a package Overleaf preloaded needs a one-line fix on first compile. We run a migration session as part of launch for institutions moving a whole department.
Yes. Bibby supports SAML 2.0 and Shibboleth, and is registered through eduGAIN and the UK Access Management Federation, so staff and students sign in with their existing institutional credentials. User provisioning and custom roles are included on Faculty and Campus plans.
No. Manuscripts are never used to train our models or any third party's. When an AI feature runs, only the text needed for that request is sent to the model provider, under zero-retention and no-training contractual terms. The current subprocessor list is published in the Trust Center.
A SOC 2 Type II report under NDA, a completed security questionnaire, a data processing agreement, the subprocessor list, our accessibility statement, and documentation of encryption, retention and deletion practice. Most reviews complete inside two weeks.
Yes. Rich text mode lets someone write as they would in Word while Bibby produces correct LaTeX underneath. This matters for clinical, policy and humanities departments where co-authors will not learn LaTeX for one paper. Documents can also be exported to Word for collaborators outside the institution.
Yes. We invoice against a purchase order, support annual and multi-year terms, and can bill in GBP, EUR, USD and INR. For Indian institutions we can supply a Proprietary Article Certificate and GST-compliant invoicing.
Everything stays exportable as standard LaTeX at any point during the term. After the end of a subscription, data remains accessible for 30 days so people can download it, then it is permanently deleted. Immediate deletion can be requested instead.
A four-week pilot with a lab or a postgraduate cohort costs nothing and gives you real usage data to take to procurement. We will handle the security questionnaire while it runs.
An extra 20% off institutional subscriptions · quote this offer when you get in touch